Amended October 10, 2023
ARTICLE I: NAME
1. This organization shall be known as the Derby City Mustang Club/Regional group of the Mustang Club of America.
2. The Derby City Mustang Club shall be maintained in Bullitt, Carroll, Hardin, Henry, Jefferson, Larue, Meade, Nelson, Oldham, Shelby, Spencer and Trimble, counties in Kentucky as approved by the Mustang Club of America.
ARTICLE II: OBJECTIVES
1. Derby City Mustang Club is organized as a non-profit organization for the purpose of:
a. Providing social, educational and recreational activities for its members.
b. Participation in the supporting civic activities for the betterment of the local Kentucky area.
ARTICLE III: MEMBERSHIP AND DUES
1. Membership is open to anyone, 16 years of age or older, owning or interested in Ford Mustangs. One paid membership includes up to two adults residing in the same household. Dependent children are eligible to participate in club events.
2. There shall be three classes of members of this Club, as follows:
a. Basic Club Membership: To run one year from date of membership to the anniversary date, for him/her and his/her spouse. Their children living at home are welcome to participate in all Club events.
b. Regional Club Membership: Same as the Basic Club Membership, except members belong to both Derby City Mustang Club and National Mustang Club of America. Only these members are allowed to display the official National MCA Club emblem on their cars and vote on any MCA Club affairs that may arise.
c. Associate Club Membership: This member is to reside outside the geographical area as mentioned in Article I, Section 2. He/She may belong to another car club. Dues for this membership shall be set at $20 and never raised to more than 80% of Basic Club Membership. This membership shall have all benefits as the Basic Club Membership with the exception of voting on local Club matters as mentioned in Article III, Section 8. The criteria and awarding of this membership shall be the responsibility of the Executive Committee only.
3. All members must conduct themselves in a respectable and orderly fashion in all Club activities. Any member disgracing him/herself or the Club at a Club function in the public eye will be immediately subject to disciplinary action, upon the decision of the Executive Committee after a hearing.
4. There will be no alcohol or illegal drugs at any Club function.
5. Dues for this organization shall be determined by the Executive Committee and shall be based on membership period of one or five years, and shall be payable at the end of the twelve month or five year membership anniversary, and be delinquent thereafter. All DCMC members shall get a 20% discount on dues if paid five years in advance. There may be a 30-day grace period on membership renewal. Any member whose dues are past due shall be dropped from this organization. Members may be reinstated upon approval of the Executive Committee provided all unpaid dues are paid in full. After one year, a member who is delinquent may be reinstated as a new member after approval of the Executive Committee.
6. Members shall immediately notify the Club Membership Director upon a change of home address, mailing address, e-mail address or telephone number.
7. Resignation of any member shall be in writing and submitted to the Club Secretary.
8. All Club members in good standing, excluding Associate Club Members, are eligible to vote on local Club matters.
ARTICLE IV: CHARTER MEMBERS
1. Members in good standing as of the date the charter is adopted.
ARTICLE V: MEETINGS
1. Meetings shall be held the day, time, and place determined by the Executive Committee and approved by the membership.
ARTICLE VI: ADMINISTRATION & OFFICERS
1. The officers of the Derby City Mustang Club shall consist of: President, Vice-President, Secretary, Treasurer, Membership Director, Road Captain, and Cruise Chairman, and they, with the Immediate Past President, shall be known as the Executive Committee. It shall be their duty to draw up the agenda for all Executive Committee meetings and general membership meetings.
2. Further duties of the Executive Committee shall be to conduct the day-to-day business and to audit the books of the previous administration. The Executive Committee shall meet as necessary, and four members shall constitute a quorum of that body.
3. Nominees for the offices of President, Vice-President, Secretary, Treasurer, Membership Director, Road Captain, and Cruise Chairman must be active Regional Club Members in good standing.
ARTICLE VII: DUTIES AND POWERS OF OFFICERS
1. The President shall preside over all meetings of the Executive Committee and membership meetings and be present at all events when possible. He/She shall be the Executive Officers’ Chairman and shall have the duty to carry out the policies and decisions of the Executive Committee. He/She shall also appoint the Parliamentarian, Web Master and Newsletter Editor.
2. The Vice-President shall, in the absence of the President, serve in that capacity. He/She shall also perform such other duties as may be assigned by the Executive Committee.
3. The Secretary shall keep and preserve all records and minutes of the regular membership meeting and the Executive Committee meetings, and shall receive and answer all correspondence pertaining to the organization, and shall notify all members of the meeting place, time and day.
4. The Treasurer shall keep accurate and complete records of the funds and accounts of this organization. He/She shall make only such disbursements from the funds of the organization as are directed by the Executive Committee and Article IX hereof. He/She shall furnish monthly financial reports.
5. The Membership Director shall distribute and receive membership applications, collect membership dues and maintain an accurate membership roster. This roster shall include names, addresses, phone numbers, e-mail addresses, types of membership, renewal dates and MCA member numbers. All roster information shall be submitted to the Secretary and Web Master for their use. All dues collected shall be delivered to the Treasurer for deposit at the earliest Executive Board or General Membership meeting.
6. The Road Captain will be responsible for the planning, gathering, and reporting of information about the conducting of a Club activity other than the regular business meeting.
7. The Cruise Chairman will be responsible for gathering a committee that is responsible for the planning and implementation of the cruises, and will report back to the general membership about these cruises. Any expenditure over the allotted budget must be approved by the general membership.
8. The Parliamentarian (appointed) will be present at all meetings of the Executive Committee or of the members, when possible. He/She will also have available for reference at each meeting copies of the proper parliamentarian authority, the articles of incorporation, current BY-LAWS, and such other documents and information as is necessary to carry out the proper order of business. Unless otherwise specified in these BY-LAWS, Roberts Rules of Order, Revised Edition, shall govern parliamentary procedure.
9. The Web Master (appointed) shall be present at all meetings of the Executive Committee or of the members, when possible. He/She shall work with the DCMC web site provider to ensure that all information is up to date and accurate.
10. The Newsletter Editor (appointed) shall be present at all meetings of the Executive Committee or of the members, when possible. He/She shall publish and distribute the DCMC Newsletter as directed by the Executive Committee.
ARTICLE VIII: TERMS OF OFFICE
1. The terms of office for all elected officers shall be one (1) year.
2. The President and Vice-President may serve no more than two consecutive terms, but may be nominated again for the same office after one (1) year out of office.
3. If a member’s term of office for President and/or Vice-President is set to expire, and if no one runs for that position at the next scheduled election, the club membership can vote to extend that member in that office for an additional year, as long as the member holding that office consents to remain in that position. This process can continue for as many years as necessary, until such time someone else runs for that office at the next scheduled election.
ARTICLE IX: EXPENDITURES AND FINANCE
1. All monies received from all sources shall immediately be turned over to the Treasurer to be deposited in the checking account of the Derby City Mustang Club.
2. The Executive Committee may not make purchases or authorize expenditures on behalf of the Club in an amount exceeding $200.00 during a one-month period unless approved by the membership. All Executive Committee expenditures of the previous month must be itemized and presented at the next membership meeting.
3. All disbursements shall be made only with the approval of the Executive Committee. All expenditures shall be made by check, and purpose of each check shall be itemized in proper record.
4. In the event of dissolution of this Club, all assets will be sold and the Club members shall be given the first chance to purchase these items with sealed bids, and all monies shall be donated to Kosair Hospital Charities.
ARTICLE X: COMMITTEES
1. Committees shall be designated by the President and answer to the Executive Committee.
2. Every three years a committee of five (5) shall be appointed by the President to review and carefully study existing BY-LAWS for the purpose of updating as necessary.
ARTICLE XI: ELECTIONS
1. The membership shall meet and elect officers for each fiscal year at the regular January membership meeting. The newly elected officers shall take office February 1st. Voting shall be in person and not by proxy or mail, except for MCA Board members attending MCA Board meetings.
2. A Nominating Committee of three (3) shall be established at the October membership meeting. The President shall appoint the Chairman from the Executive Committee (but not him/herself) and the other two members shall be elected by the Club from the General Membership.
3. The Nominating Committee shall submit at least one nominee for each office to be filled. The Committee shall present its report to the membership at the regular January meeting. Nominations from the floor may be made following the report of the Nominating Committee. No one shall be eligible for nomination by the Committee unless he/she has given his/her consent to serve if elected. Elections shall immediately follow.
ARTICLE XII: IMPEACHMENT
1. Any officer of the Derby City Mustang Club may be impeached by the following procedure:
Stage 1. A motion of cause must be presented and carried at the regular membership meeting.
Stage 2. At the next regular membership meeting a majority vote, of members present, is required to impeach.
ARTICLE XIII: EVENTS
1. All events shall be subject to approval by the Executive Committee.
2. All events must be conducted in an orderly manner with safety as the prime factor.
3. In order to participate in any driving event, the driver must hold a valid driver’s license. Any vehicle deemed unsafe by the Event Chairperson, Cruise Chairperson or Road Captain will be disqualified from any event at any time.
4. All members and guests participating in any event shall abide by the Motor Vehicle Code of the state concerned and by the laws and regulations of the city, the county or the circumstances concerned. The welfare and public image of the Club depends on the character it merits with the city, county, state and federal authorities. Any flagrant violation of the codes is sufficient cause for the removal of membership privileges. (ARTICLE III, Section 3)
5. Any vehicle entered in any Club event (excluding the monthly open cruise) must have said vehicle utilizing a chassis and/or body style manufactured by the Ford Motor Company, or their agents, or a replica thereof that promotes the image of the Club and utilizes a Ford Motor Company power train. The requirements may be waived by the Event Chairperson, or Road Captain.
ARTICLE XIV: AMENDMENTS
1. These BY-LAWS may be amended by a majority vote of the general membership present at a regular membership meeting, if they comply with MCA BY-LAWS. Any amendment must be presented in writing and read to the membership at three (3) consecutive monthly meetings and voted on, after reading at the third consecutive meeting.
2. Restrictions:
a. Not less than six (6) months must elapse between a meeting defeating a proposed amendment or repeal, and a new presentation of the same or substantially the same amendment or appeal.
b. MCA Regional Groups’ BY-LAWS A through F cannot be changed or amended by a Regional Club.
ARTICLE XV: OFFICIAL MCA EMBLEM
1. The official MCA Club emblem may be used and displayed by any member in good standing of the National Club (MCA).
2. Regional Groups are authorized to use the official Club emblem in unaltered form on projects or products for the promotion and development of the Regional or National Club, provided permission is first obtained from the National Board of Directors through duly presented plans or drawings of the proposed project.
3. The official MCA Club emblem is the property of the National Club.
ARTICLE XVI: PERSONAL LIABILITY
1. Neither the members of the Derby City Mustang Club, the Board of Directors, nor Officers, present nor future, shall be held personally liable for any claim, damage or debt against the Club or its members.
2. No member of the nonprofit Club shall have the right to individual proceeds of the Club assets or property.